Job Description

Administrative Assistant (Event Experience Preferred)

Job Description:

We are seeking a dynamic Administrative Assistant with a flair for event coordination to join our team. In this role, you will be responsible for providing administrative support to ensure efficient operation of the office, as well as coordinating various events and functions.

Location: New York, NY

Pay: $28-32HR DOE

Responsibilities:

• Work closely with internal teams and external vendors to plan and execute events, ensuring all logistical requirements are met.
• Assist in budget management for events, including tracking expenses and maintaining financial records.
• Coordinate travel arrangements and accommodation for staff attending events or conferences.
• Prepare and distribute event materials, including agendas, presentations, and name tags.
• Assist in post-event activities, such as collecting feedback, analyzing event success, and preparing reports.
• Maintain and update databases, spreadsheets, and other documents related to event planning and administrative tasks.
• Serve as a point of contact for event-related inquiries and provide excellent customer service to internal and external stakeholders.
• Perform general office duties, such as filing, copying, and ordering supplies, as needed.

Requirements:

• Proven experience as an administrative assistant or similar role, preferably with event coordination responsibilities.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Exceptional communication and interpersonal skills, both written and verbal.
• Proficiency in MS Office Suite
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• Flexibility and adaptability to handle multiple tasks and changing priorities.
• Previous experience in event planning or coordination is highly desirable.
• Bachelor's degree or equivalent work experience in a related field is preferred.

If you are an organized, detail-oriented individual with a passion for event coordination and administrative support, we encourage you to apply for this exciting opportunity. Join our team and help us create memorable and successful events that contribute to our company's growth and success.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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