Job Description

Staff Accountant / Payroll Specialist

JOB SUMMARY

Responsible for maintaining accurate financial records for the Company. Prepares and reports on the financial position of company by tracking assets, liabilities, and profit and loss. Processes multi-state payroll and related withholding tax returns.

DUTIES & RESPONSIBILITIES

General Ledger Accounting

• Enters journal entries to maintain accurate general ledger records.
• Reviews general ledger accounts to ensure accuracy.
• Documents proper internal controls.

Monthly Close and Documentation

• Performs cash reconciliations, administers positive pay, manages petty cash and monitors cash balances.
• Reconciles general ledger accounts, investigates differences, and documents accordingly.
• Prepares documents for annual external review.
• Creates and interprets reports to provide valuable insights.
• Organizes and updates accurate records on tight deadlines.

Tax Reporting

• Prepares required tax returns (Sales Tax, Ohio CAT, Wash. DC Ballpark, etc.) on monthly, quarterly and annual basis.
• Maintains compliance with local and state registrations, ensuring good standing with each locality in which company works.

Payroll Administration and Withholding Tax Reporting

• Runs reports, reviews for accuracy, and submits to required agencies on a weekly basis.
• Processes payment of benefits (e.g. 401(k) contributions, HSA funding) on a weekly basis.
• Collaborates with HR weekly to ensure payroll reporting is accurate.
• Monthly union dues preparation and payment.
• Annual W-2 reporting.
• Collects time and processes payroll for all full-time Office, Field, and Shop employees.
• Process layoff checks for Union Employees.
• Performs miscellaneous job-related duties as assigned.

JOB REQUIREMENTS

• Bachelor’s degree in accounting.
• Previous experience in accounting or finance roles within the construction industry is highly desirable.
• C.P.A. eligible preferred.
• Experience processing multi-state payroll for 100+ employees
• Preferred experience with certified payroll and prevailing wages
• Excellent attention to detail and accuracy in financial recordkeeping.
• Proven ability to manage competing projects, work under pressure and meet deadlines.
• Ability to effectively apply finance, accounting, budgeting and cost control principles including Generally Accepted Accounting Principles.
• Professional written and verbal communication and interpersonal skills.
• Highly self-motivated and self-directed.

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