Job Description

MANAGE DAILY OFFICE OPERATIONS FOR THE CONSTRUCTION SITE OFFICE

• Assist purchasing – internet research, pricing, placing orders any additional information
• Assist superintendents when requested to call vendors to service the site (fuel, waste removal, septic, etc.)
• Various word processing, spreadsheet work, form creation for superintendents or managers
• Enter truck deliveries for materials into spreadsheet, maintain file copy and send original to corporate office
• Keep Supervisors informed of any personnel issues
• Assist superintendents with processing of expense reports
• Set-up and closeout of temporary field office. Initiate or terminate services-electricity, water, internet, waste removal, septic, etc
• Coordinate all correspondence and paperwork between corporate HR and site
• Greet visitors, manage until appropriate person is available (Vendors, customers, adjacent property owners, inspectors, etc – Main job to keep contained, limit access, be hospitable and keep ears open.
• Random checks on the security guards and tool attendant
• Run errands, pick up checks, make copies of keys, pick up supplies
• Make and receive telephone calls
• Order office supplies through corporate office manager
• Make sure construction office is clean and maintained

MANAGE THE HIRING PROCESS

• Take applications, review, brief conversation with the applicant, ID any problems/flags (someone reeking of alcohol, poor hygiene, inappropriate attire, evasive answers, etc)
• Pre-screen applicants for electricians and operators before sending to foreman
• Interview applications to hire for general laborers and tool rooms
• Administer drug testing
• Review new hire paperwork for completeness and return to corporate HR for processing
• Distribute applicable uniform apparel to new employees
• Distribute Benefit Packages to eligible employees in a timely manner – reviewing for completeness and return to corporate HR for processing
• Assist supervisors with 90-day review forms
• Assist supervisors with Disciplinary Action form for supervisors ensuring supervisor and employee signatures are completed prior to returning to corporate HR
• Assist supervisors when requested to Fill out Termination checklist for discharged employees

MANAGE PAYROLL PROCESS/TIME KEEPING

• Supervise and monitor the clock in and clock out process on the iPads – Assist workers in/out
• Pick up sin in/sign out sheets from the previous day
• Notify superintendent if there is a time/attendance issue
• Distribute paychecks - Help employees with questions about their hours and explain their paychecks
• Alert supervisors when employees are close to 40
• Review Exaktime reports for payroll for attendance issues or incomplete information
• Tuesday through Friday review the Worktime/Off-Clock Summary for exceptions and/or corrections – review for all employees -return to Corporate Payroll in a timely manner
• Monday review the Worktime/Off-Clock Summary, return any exceptions to Corporate Payroll
• Review Employee Touch Detail and Executive Summary Report for accuracy and exceptions approving time for previous week- if correct have employees and superintendent sign off on Executive Summary Report and return to Corporate Payroll (Email verification of time is not preferred but will be accepted.)

SAFETY/ENVIRONMENTAL

In the absence of an on-site Safety Officer you may be required to do the following:

• Distribute Personal Protective Equipment to new employees
• Review MSDS file and update as new materials come in
• Provide supervisors with safety topics for weekly meeting
• Basic first aid. Heat awareness/prevention (Easy band aid stuff - notify Site Superintendent if it looks like anything beyond a splinter or band aid.)

RESPONSIBILITIES:

• Must display a positive attitude dedicated towards achieving results for the company as well as providing quality service and accuracy.
• Must maintain a clean and professional appearance and attitude at ALL times while at work, while representing or traveling for the company.
• Responsible for daily upkeep of your work area
• Must be flexible with work hours and be able to work overtime as needed
• Minimal travel to our other offices may be required on occasion

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