Job Description

The Role

We are hiring a high-performing, detail-oriented Senior Executive Assistant & Operations Coordinator to support the CEO of a high-growth infrastructure development company based in Miami. The CEO is a former C-suite executive of one of the world’s largest global investment firms and leads an entrepreneurial organization operating at the intersection of technology, energy, and real assets. Company details will be shared with shortlisted candidates.

This is a foundational hire, ideal for someone who thrives in a fast-paced environment, operates with urgency, and brings a corporate-level standard of execution and discretion to everything they do.

Key Responsibilities

Executive Support

• Proactively manage the CEO’s calendar, travel, and priorities with precision and foresight
• Coordinate internal and external meetings across multiple time zones
• Draft, review, and send communications on behalf of the CEO
• Track action items and ensure timely follow-up on key initiatives
• Handle confidential information with discretion and integrity

Office Administration

• Oversee daily operations of the Miami office, including vendor coordination and supply management
• Organize and facilitate team events, investor meetings, and onsite logistics
• Support onboarding and scheduling for new hires and external partners
• Maintain office efficiency and a professional work environment

Qualifications

• 5+ years of experience as an Executive Assistant, Chief of Staff, or similar support role in a high-intensity environment (e.g., financial services, tech, consulting)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proactive problem-solver who anticipates needs before they arise
• Comfortable managing multiple, competing priorities with urgency and discretion
• Proficiency with G-Suite, calendar management tools, and virtual collaboration platforms
• Based in Miami and available to work in-person daily

Compensation

• $110,000 to $120,000 per year
• Reimbursement for healthcare and related expenses up to $2,000 per month
• Opportunity to work directly with a seasoned leadership team in a high-growth environment

Job Tags

Similar Jobs