Job Description

Our client is seeking a detail-oriented and proactive Project Operations Coordinator to support their development and construction teams. Reporting to senior leadership, this role plays a key part in ensuring efficient project execution by managing administrative functions, coordinating with internal departments, and overseeing documentation and draw processes. You will serve as a central point of contact across development, construction, accounting, and finance functions to ensure that projects progress smoothly, on time, and on budget.

Key Responsibilities:

• Assemble and submit monthly project draw requests, ensuring inclusion of all necessary documentation such as invoices, lien waivers, and requisition forms.
• Liaise with internal project managers, accounting teams, and external financing partners to track payments and resolve funding issues.
• Maintain and update project budgets, manage change order logs, and contribute to cost reporting.
• Review contractor invoices and applications for payment to ensure compliance with contracts and internal controls.
• Support project leads in maintaining accurate cost tracking and producing periodic financial reports.
• Assist with contract preparation, amendment processing, and maintaining agreement logs.
• Monitor certificate of insurance compliance and track contractual deliverables.
• Process administrative documentation, including pay applications, change documentation, and compliance forms.
• Maintain organized digital project files, including permits, plans, contracts, and correspondence.
• Ensure that documentation adheres to internal control policies and is easily accessible.
• Prepare materials for team meetings and project reporting reviews.
• Assist in managing workflows via project tracking software.
• Help facilitate team meetings, manage document templates, and coordinate reporting schedules.
• Support leadership with platform and process enhancements, ensuring team-wide adherence to internal systems and protocols.

Qualifications:

• 5+ years of experience in development, construction, or project administration.
• Proficiency in Microsoft Excel, Yardi, and property/project management software
• Familiarity with construction draw processes, lender requisitions, and AIA documentation.
• Strong written and verbal communication skills with the ability to collaborate across teams and departments.
• Demonstrated ability to manage multiple priorities in a fast-paced project environment.
• Experience in contract administration and budget tracking preferred.
• Highly organized and detail-oriented with a proactive and collaborative mindset.

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