Job Description

Summary:

We are seeking a highly organized and detail-oriented Operations Support Intern to join our dynamic team. This role is integral in ensuring seamless day-to-day operations, Supplier Management, Logistics coordination, and Financial Tracking. The ideal candidate will possess strong analytical skills, excellent organizational abilities, and a proactive approach to problem-solving.

Key Responsibilities:

• Support daily operational tasks for the Ops team, including Supplier Management, Logistics coordination, and shipping label creation.
• Audit cost allocations for FedEx and UPS invoices (up to $25K/week), verifying cost allocations and maintaining accurate billing records.
• Participate in team meetings, offering insights for process optimization and taking detailed notes.
• Update and maintain weekly invoice trackers for all shipping accounts to streamline the billing cycle.
• Organize and maintain department files (digital and physical), ensuring easy retrieval and proper record-keeping.
• Assist the COO’s office with contract management, ensuring proper signage, scanning, and digital filing of agreements.
• Assist in implementing cost-analysis frameworks for global AI projects, integrating logistics expenses to improve financial transparency.
• Upload and organize invoices in SharePoint, ensuring proper documentation and accessibility for all AI jobs.
• Support cross-departmental projects as needed, providing operational and administrative assistance.
• Manage Concur account setup for employee expense reporting, ensuring efficient financial tracking and reimbursement processes.
• Provide general operational support to other teams, including ad-hoc administrative and analytical tasks.

Qualifications & Skills:

• Currently pursuing or recently completed a Bachelor’s degree in Business Administration, Finance, Logistics, or a related field.
• Strong analytical skills with interest in cost auditing and financial record-keeping.
• Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
• Familiarity with Concur expense management systems is a plus.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Excellent communication and interpersonal skills.
• Ability to work independently while effectively collaborating with cross-functional teams.
• Problem-solving mindset with a proactive approach to improving processes.

Why Join Us?

• Gain hands-on experience in a fast-paced and innovative environment.
• Exposure to global AI projects and cost-analysis frameworks.
• Collaborative team culture that values initiative and efficiency.
• Opportunity to develop professional skills and expand industry knowledge.

If you are a proactive and detail-oriented individual looking to gain valuable experience in operations, we encourage you to apply!

About Us:

For more than 25 years, TransPerfect has provided comprehensive language and technology solutions to help our clients communicate and conduct business more effectively in a global marketplace. Equipped with a quality management system certified to both the ISO 9001:2015 and ISO 17100:2015 standards, TransPerfect provides a full array of language and business support services, including translation, interpretation, multicultural marketing, website globalization, subtitling, voiceovers, staffing services, e-learning and training, and legal support services. TransPerfect also offers a suite of next-generation technologies that significantly reduce costs and improve consistency throughout the translation process, making TransPerfect the vendor of choice for the world's leading multinationals.

With annual revenues of over $615 million, TransPerfect is the world's largest provider of language services and technology solutions. From offices in more than 90 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and ISO 17100 certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong.

For more information on the TransPerfect Family of Companies, please visit our website at

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