Office Coordinator Job at Planet Pharma, San Francisco, CA

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  • Planet Pharma
  • San Francisco, CA

Job Description

  • Primary Responsibilities (Guest Experience): Greet and welcome all visitors, ensuring a positive first impression
  • Deliver on overall guest experience and hospitality standards by offering guest refreshments, escorting guests to meeting spaces and handling any needs or questions
  • Manage incoming calls, emails and inquiries and directing them to the appropriate teams or individuals
  • Maintain a presentable and sophisticated front and common office area (meeting rooms, break rooms, client-facing spaces)
    • Primary Responsibilities (Office Management): Oversee office supply inventory, ordering, stocking and organizing
    • Manage incoming and outgoing mail and deliveries
    • Provide general administrative office support to various departments as needed (i.e., printing or binding requests, shipping, ad-hoc gifting needs)

    • Primary Responsibilities (Event Planning): Organize and execute office programs that drive culture, community and team-building
    • Organize giving back / volunteer events and activities for broader office
    • Coordinate with vendors, caterers and external event partners
    • Manage event timelines, budgets and communications to ensure successful execution
    • Point of contact for VIP meetings ensuring meeting rooms, food & beverage and technology is ready for meeting and guests

    • Primary Responsibilities (Community Building): Foster a sense of community within the office by organizing employee engagement activities, in partnership with National Office Experience team, including team-building events, lunch and learns and social gatherings

    • Proactively seek ways to enhance the office environment and promote a positive and collaborative workplace culture

    • Qualifications and Characteristics: 2-5+ years’ experience in an office management, hospitality or event planning role
    • Bachelor’s degree
    • A proactive and resourceful attitude, with a commitment to creating a positive guest and employee experience
    • Emotional skill set to interact with clients and Executives who have high expectations and demands
    • Meticulous attention to detail and an ability to perform tasks with a high degree of accuracy and efficiency
    • Excellent communication skills, both written and oral
    • Must be a team player willing to contribute in a variety of ways
    • Ability to develop and maintain collaborative relationships internally and among clients
    • Ability to exercise judgment in managing confidential or sensitive information
    • Demonstrated passion for delivering exceptional client service
    • Proficiency with Microsoft Word, Excel and PowerPoint, Outlook, etc.; Salesforce experience is a plus
    • General comfort level with Internet/intranet usage and ability to learn proprietary software and databases

Job Tags

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