Executive Business Administrator Job at Dr. Ing. h.c. F. Porsche AG, Los Angeles, CA

NUs0WW9EbnNvRk1Pb3VJWGlKV05XaU9iVGc9PQ==
  • Dr. Ing. h.c. F. Porsche AG
  • Los Angeles, CA

Job Description

The Executive Business Administrator will serve as a strategic partner to an executive leader, ensuring efficient operations and effective communication across the organization. This role aims to enhance the productivity the executive and the wider leadership team by managing key projects, facilitating decision-making processes etc. The role requires a wide variety of highly responsible, strictly confidential and complex administrative and organizational tasks. This position supports the administration and supervision of services and processes supporting the Porsche Consulting office.

Primary Responsibilities:

Executive Support
  • Act as a trusted advisor, right hand, and provide support to the west coast Executive (e.g. Partner, Associate Partner)
  • Demonstrate a high degree of professionalism, initiative and independence in supporting the west coast team on a wide variety of issues.
  • Provide comprehensive support to the executive, including calendar management, meeting coordination, and travel arrangements.
  • Email management: Screening, prioritizing, and responding to emails on behalf of the Executive.
  • Preparation for annual and mid-year strategy meetings, reviews, talent conferences etc.
  • Manage sensitive documents/contracts and setting up NDAs.
  • Relationship management regarding key personal (e.g. executive assistants) at defined strategic industry accounts.

    Strategic Initiatives and Project Management
  • Oversee and manage special projects and initiatives, ensuring timely completion and alignment with organizational goals.
  • Monitor tasks delegated by the Executive (e.g. Partner) and ensure that completed work is achieved within agreed deadlines and quality.
  • Facilitate effective on-going group communication and coordination via managing MS Teams channels, and other communication tools.
  • Maintaining contacts via CRM tool.

    Communication
  • Act as the primary point of contact for internal and external communications, drafting correspondence, and managing information flow.
  • Prepare presentations for internal, leadership, and strategy meetings.
  • Manage client meetings such as room set-up, workshop preparation, catering orders, etc..
  • Prepare the Executive for all internal and external meetings, including agenda preparation, minute-keeping, research follow-up on action items, and maintaining confidential and sensitive information.
  • Plan and execute executive-level meetings, events, and conferences.

    Strategic planning
  • Assist in the development and implementation of strategic plans, including tracking progress and reporting on key metrics.
  • Support the west coast team in event management, including conferences, business meetings, team-building events, annual celebrations, and media launches.

    Liaison Role
  • Serve as a bridge between the executive, the leadership team and other departments, facilitating collaboration and ensuring alignment with organizational priorities.

    Administrative Duties
  • Handle administrative tasks such as preparing reports, managing budgets, and maintaining records.
  • Manage the west coast leadership team’s Outlook calendar.
  • Manage travel arrangements for Executives. Arrange flights, hotels, transportation bookings.
  • Manage and process the leadership team’s expenses reports i.e. claims for cash and credit card reimbursement.

Co-manage Pool Car and visitor badge requests.

Education: Bachelor’s degree in business administration, Management, or a related field.
A master’s degree is preferred.

Experience (Job and Industry): A minimum of 5 years working experience in an office management capacity, ideally within a multinational organization. Experience in interacting with people from diverse cultural backgrounds is ideal. German experience is strongly preferred.

Skills:
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in office software (e.g., Microsoft Office Suite).
  • Excellent problem-solving and decision-making skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • High proficiency in written and spoken English; German is a plus.
  • Strong project and team management skills.
  • Creative, dynamic, and strong personality.
  • Ability to work independently without frequent direction.

Attributes:

  • High level of professionalism and discretion.
  • Strong interpersonal skills and the ability to build relationships.
  • Proactive and self-motivated with a strong sense of initiative.
  • Flexibility and adaptability in a fast-paced environment.
  • Extremely well-organized with excellent attention to detail.
  • Ability to handle multiple tasks efficiently.
  • Strong analytical and conceptual skills.

Job Tags

Work experience placement,

Similar Jobs

Hawkins Service Company

Heating Air Conditioning Service Technician Job at Hawkins Service Company

 ...with industry trends, technologies, and best practices. Qualifications: High school diploma or equivalent; technical school training is preferred. Valid HVAC technician certification (e.g., EPA 608 certification). Proven experience as an HVAC technician or... 

Stone Way Auto

Onsite Event Coordinator Job at Stone Way Auto

Company Overview Ourmissionis to provide an inclusive and vibrant event space that celebrates life, fosters community, and supports non-profit organizations. We are dedicated to bringing people together in an inspiring environment where every individual is valued and...

St. Patrick's Manor

Nursing Manager Job at St. Patrick's Manor

 ...We are seeking to hire a Registered Nurse - RN Supervisor with Managerial duties....  ...department. Assist in direct resident care and work as a staff nurse, as necessary. This...  ...and Short-Term disability insurance Retirement Plan Employee Assistance Program with... 

TechOne Global

Chat Support Specialist Job at TechOne Global

 ...Tech One Global is seeking a motivated Chat Support Specialist to join our dynamic team. This is a work-from-home position that offers the opportunity to provide exceptional customer support to our clients in the Information Technology and Services industry. Responsibilities... 

LHH

Editorial Assistant Job at LHH

 ...writers, editors, and other team members to manage deadlines and ensure timely publication of content. Assist in the planning, production, and distribution of print and digital publications, ensuring all materials meet quality standards and deadlines....