Job Description

Our client, a top-tier finance firm, is looking for a dynamic professional to join their team! This is an exciting opportunity to bring your strategic mindset, strong judgment, and enthusiasm to a collaborative and fast-paced environment. The firm offers a supportive culture, a hybrid work schedule, and endless development opportunities.

In this role, you’ll engage directly with executive-level stakeholders, both internally and externally, and take ownership of projects from inception to completion. You’ll navigate a variety of high-impact initiatives while handling sensitive matters with the utmost discretion. Are you looking to elevate your career and make a meaningful impact, apply today!

Responsibilities

• Manage expense reports; create and prepare confidential communication; arrange comprehensive travel plans, itineraries, and agendas; and compile documents for travel-related meetings weekly.
• Researches, prioritizes and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Communicates directly with the team and relevant stakeholders on matters related to projects and initiatives.
• Manage non-disclosures, including management of documents, correcting contract content where needed, and accurate management of all executed materials.
• Committee/Meeting organization; facilitating the technology, coordinating, and distributing all materials weekly, monthly, and quarterly for leadership meetings, earnings calls, etc.
• Complete lender reporting quarterly for each property.
• Run reports and assist analysts in retrieving additional information.
• Manage scheduling and travel plans for the Board of Directors quarterly meeting.
• Work cooperatively with other administrative assistants, in positive partnership to back up each other smoothly.
• Perform additional tasks as needed by the team.

Ideal Experience

• Bachelor’s degree with current experience supporting executive leadership.
• Strong PC skills –MS Outlook, Word, Excel, and PowerPoint.
• Effective communication with outstanding writing skills.
• Advanced ability to organize, prioritize, multi-task, and manage competing priorities.
• Tact, good judgment in confidential situations, and proven experience interacting with senior management.

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

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