Job Description

Title: Administrative Office Manager

Duration: Full-time Role

Location: East Windsor, NJ

Duties And Responsibilities:

• Provides and maintains comprehensive, efficient administrative support including managing correspondence, scheduling appointments, and handling inquiries to various departments.

• Oversees office facilities, including maintenance, and office supplies inventory, and consults with vendors to ensure a conducive work environment.

• Coordinates and manages schedules for meetings, appointments, conference rooms, and events, ensuring optimal use of time and resources.

• Maintains and organizes physical and digital filing systems, ensuring easy retrieval and confidentiality of sensitive information.

• Serves as a primary point of contact for internal and external communications, including phone calls, emails, and in-person inquiries.

• Coordinates travel arrangements for staff, including booking flights, accommodations, and transportation as required.

• Assists in basic financial tasks such as processing expenses, invoicing, and maintaining petty cash records.

• Tracks daily hourly employee attendance via electronic tracker and submits records to the appropriate leader.

• Supports the planning and execution of office events, meetings, and conferences, including logistical arrangements and catering.

• Assists with departmental onboarding of new employees and facilitating Human Resources (HR) - related processes under the guidance of the HR department.

• Performs other duties as assigned.

Experience And Qualifications:

• Bachelor or Associate degree in business administration, human resources, communication, or any related field.

• Experience in office administration or office manager roles in mid-size to large organizations (30+ people).

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