Job Description

We are seeking a dynamic Administrative Assistant to join our clients team, located in beautiful Thousand Oaks, CA. As the heartbeat of our operations, you'll play a pivotal role in supporting our consulting professionals, ensuring their productivity soars to new heights.

Key Responsibilities

• Manage front desk operations, including answering calls, greeting visitors, handling mail, and coordinating deliveries.
• Maintain office organization, restock supplies, and prepare conference rooms.
• Provide administrative support such as data entry, filing, correspondence, expense reporting, and invoicing.
• Assist with client proposals, special projects, and document preparation.
• Oversee office logistics, including supply management, documentation processing, and invoice reconciliation.
• Support corporate events from planning to post-event cleanup.
• Handle scheduling, travel arrangements (domestic/international), and calendar management for multiple individuals.
• Process expense reports and invoices while ensuring compliance with administrative guidelines.
• Coordinate meetings, office activities, and events, including venue selection, catering, and communications.
• Troubleshoot and address issues with internal and external stakeholders.
• Provide backup coverage for reception and office operations as needed.

Must-Have Qualifications

• Experience: 1-3 years as an administrative assistant/executive assistant
• Education: High school diploma required; Bachelor’s or Associate’s degree preferred.
• Software: Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).

Why Join

• Company culture focuses on professional growth, continuous learning, and collaboration.
• Supportive administrative team with a welcoming and helpful environment.
• Exposure to large-scale projects and executive interactions.
• Opportunity to gain experience in a high-profile corporate setting

If you're ready to take your administrative skills to the next level and join a dynamic team where your contributions truly make an impact, apply today!

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